Delegating administrative tasks to a virtual assistant can be a great way to alleviate some of the burdens on your ever-growing to-do list. There will always be items that must be completed, that are not necessarily a priority in your business. A virtual assistant can provide some much-needed relief by assisting with these administrative tasks.
Calendar Management
This can include scheduling and confirming appointments, managing a writing schedule, and tracking all of your meetings. Your assistant can even create a weekly routine for you to follow in order to help you manage your time more efficiently. Choosing an online calendar, like Google or Outlook that both of you have access to will allow you and your virtual assistant to make changes and view updates on the calendar.
Correspondence
An assistant can handle as much or as little correspondence as you’d like. He or she can write and create weekly newsletters, send out regularly scheduled emails, and return phone calls. Consistent communication with your clients and customers is the goal, without sacrificing more of your time.
Data Entry
When it comes to business there is always information that needs to be collected, organized, and available for daily use. Your assistant can organize customer information, business contacts, inventory, supply lists, and any other information you need to run your business. Using an online database, such as Google Drive, will allow for access to the information by both of you.
Email Management
Managing one’s email can take up quite a bit of your time. Sorting through “junk” email, reading all pertinent correspondence, and then drafting responses is a never-ending task. Having an assistant who can sort, read, and prioritize email messages is a huge blessing to the overloaded business owner.