Do you find yourself spending more time managing your calendar and planning events than actually working your business? If this is you, then it may be time to hire a virtual assistant. Specializing in taking care of a variety of administrative functions, a virtual assistant can manage all your calendar and scheduling tasks, leaving you free to focus on doing what you do best. Maybe you’re not sure exactly how a virtual assistant can help. In the guide below, TMC Typing & Internet Services explains how a virtual assistant can offer support with four different types of calendar management responsibilities.
1. Schedule Travel Arrangements
If you travel for business a virtual assistant can do all of the behind-the-scenes work making travel arrangements for you. While you’re busy preparing for the presentation you’re giving at the conference, or wish to spend time with family before leaving for a week-long seminar, a virtual assistant can take care of the entire travel itinerary from start to finish.
- Book airline tickets.
- Reserve hotel rooms.
- Plan meetings with clients and associates.
- Create a clear and detailed itinerary you can easily follow.
2. Schedule Appointments
If you are a coach, consultant, or provide a service, scheduling appointments with clients is a necessary task for you. Allow a virtual assistant to manage your client schedule on your behalf. From booking appointments and sending confirmation emails to answering questions from potential clients, a virtual assistant can take care of it all.
- Schedule appointments via phone, email, or social media.
- Manage your client schedule on your behalf.
- Send confirmation emails or email reminders to clients.
- Reschedule appointments as necessary.
3. Plan Events
Planning events is another task that falls under calendar management. There is a lot of prep work that must take place in order to host a successful event. Whether the event is virtual or in-person, a virtual assistant can plan the entire function, while you focus on preparing your talk, creating your presentation, or simply networking with others.
- Reserve the building or event center.
- Send virtual or physical invitations.
- Post ads on social media.
- Schedule and manage the virtual hosting platform.
- Send emails to former clients and customers
- Book other speakers as necessary.
- Plan breakfast, lunch, or any other food-related breaks.
4. Manage Your Calendar
Maybe you simply need help managing your own calendar. Do you find yourself getting distracted by constantly rescheduling appointments, or changing your work schedule due to conflicts? Work with a virtual assistant to help you maintain your schedule while you focus on what you do best, running your business. Once you have a standard schedule set for your workweek, together, you and your virtual assistant can:
- Use a virtual calendar to maintain your schedule.
- Change or update appointments as needed.
- Schedule extra prep time for upcoming meetings.
- Set aside time for meeting with clients.
Get Back More of Your Time
Get back more of your time for concentrating on your business by hiring a virtual assistant today. At TMC Typing, we offer free consultations to discuss how we can work together. Feel free to schedule one today. For more tips on managing your calendar, follow us on Facebook, Twitter, or Instagram.